I am still waiting to here back about day sheets/encounter forms - but have a little more information from my old school clinic. Our encounter system is computerized - so there isn't really a form that the faculty fill out - it is more or less a series of steps they go through - very similar to when we enter the students' encounter forms in the computer. Students have to enter all the patient information into the computer - patient's chart #, check that patient name is correct, perio classification, deposit level, medications (already there from previous appt - but may need to update). Then, as the faculty checks the student - they are able to enter their comments immediately - on the computer - instead of having to write on paper first. There are computers in every cubicle, as well as docked along the cubicle corridors (for the faculty).
Much like our system here at UMN, students are graded for Assessment, etc. - except all of those areas are included in the number grade (1-5). There is a list a critical errors - and if a student has one critical error, his/her grade drops to a 1 and can't be any higher (no matter how perfect the rest of the appointment is).
At the end of the appointment, the student enters the patient charges and if the patient is completed, enters a recall appointment month. If the patient is not completed, the student enters as "incomplete" - and the patient is tracked for the student - and rescheduled for completion.
